Before the new school year has even begun, my house is rapidly filling with 2014 paperwork! With a child starting Kindy for the first time we have a mountain of lists, notes and forms that all need coralling and controlling. Lucky for this mumma I am now somewhat experienced in containing school paper clutter.
When Master O first started school I needed a quick and easy solution to filing and contianing the paper that came home with him. SO I created…..
Step 1. Gather Your Supplies
You will need
- A4 Ring Binder (one with an insertable cover and spine works best for decorating! )
- Extra wide Tabbed Dividers
- Plastic Pockets
- Scrapbook Paper (Optional)
- Labelmaker (Optional)
Step 2. Create a Cover
You will be looking at this folder a LOT, so why not make it pretty! Little Mis A chose a cute sheet of Scrapbooking Paper from Spotlight. 12 x 12 Scrapbooking paper makes the perfect cover as it the perfect size!
Cut about 3 cm’s off one side to create the front cover and use the offcut for the spine! Add the date and your child’s name and your ready to go!
Step 3. Create Dividers
The dividers are whats make this folder functional. Extra Wide tabbed dividers work the best as you can still view the tabs when the folder is closed making access easy. Although we have had a school folder before the same sections didnt really apply to Kindy. Some ideas are
- Calendars and Rosters
- Class Notes
- Rules and Regulations
- Lists (Uniform/Books etc)
- Special Days (Excursions/Celebrations)
If you are creating a folder for school you might also want to add sections for;
- Specialist Lessons
Simply use a labelmaker (or your neatest handwriting!) to create labels for each divider tabs.
Step 4. Fill!
Time to say goodbye to the random paper piles! Firstly fill each category with plenty of plastic pockets, you dont want to be searching for more half way through the year. Now categorise your papers and start adding!
Step 5. Extras.
I also add a large clear plastic envelope with velcro closure into the front. I keep all of the kids name labels inside it! I am also on the hunt for some specific “certificate” plastic pockets!
End Of The Year.
At the end of the year, I go through the folder and cull whatever we no longer need and add reports and any other end of year extras to create a School Memory Folder. It is so nice to be able to grab a folder and look through everything your child has accomplished and experienced during the school year! I have even thought about creating a Project Life school album with all the folders contents!
Be warned having a folder doesnt ensure you will always be on top of the paper pile! You need a system!
First there is a system.
- READ. Check for notes DAILY. Check bags, lunchboxes, communication books and if you can the school website.
- WRITE. Write down ALL DATES immediately. We write them on our family calendar and in my Erin Condren Life Planner. Be sure to write in your diary a) when the note needs returning AND b) when the event is taking place.
- ACT. What do you need to with this information?
- Does it need returning? If it does, fill it out and put it back in their school bag immediately!
- Do you need it for future reference? File it away in your “SCHOOL FILE IT FOLDER”
- Do you need to tell anybody else about the event?
- Organise different pick up arrangements or a day off work?
And now you are ORGANISED!
You have a storage place and a system to help you manage the school paper clutter!